Authors guideline

Deadlines

Dealine for content upload (poster of oral session) is 31st of August.

Oral presentation – in person

Upload personal bio

  • Please, provide a short bio information. Your bio will be uploaded to the CinC 2021 online platform
  • Minimum length: 500 characters
  • Deadline: 5th of September
  • Please include your paper’s ID number in the email subject.
  • Please send your bio to support@cinc2021.org

Speech format

  • Length: The time allocated for each oral presentation is 10 minutes, followed by 5 minutes for discussion.
  • The only exception to the 10-minute limit for oral presentations is for the four finalists in the Rosanna Degani Young Investigator Award competition, who are each allotted 15 minutes for their talks, followed by 5 minutes for discussion.
  • Attendees will have access to a dedicated online chat that can be used to comment and ask questions. Questions, both from the online chat and the in-room audience, will be asked exclusively at the end of each speech, in order to avoid interruptions and guarantee online attendees a better experience.
  • Speakers are expected to adhere strictly to the event schedule, which will be enforced in order to finish sessions on time and to permit participants to move successfully from one parallel session to another.
  • We highly recommend to prepare your presentation in 16:9 aspect ratio with high quality pictures and as little text as possible. Your presentation will be viewed on small devices, where is very difficult to read a lot of text and equations.
  • Please, prepare your onsite presentation (slides) in PowerPoint format (.ppt or .pptx) or PDF format on portable flash disc.

On site check-in

  • Onsite speakers must come to the conference room where they will be presenting at least 15 minutes prior to the session.
  • The session chairpersons need to know who will be presenting each scheduled paper. Help them by introducing yourself and letting them know which paper you will be presenting.
  • Load and check your presentation in the dedicated folder on the PC connected to the projector.
  • There will also be a local person available to provide technical support.

Oral presentation – remote

Upload personal bio

  • Please, provide a short bio information. Your bio will be uploaded to the CinC 2021 online platform
  • Minimum length: 500 characters
  • Deadline: 5th of September
  • Please include your paper’s ID number in the email subject.
  • Please send your bio to support@cinc2021.org

Prepare video (online presentation)

  • Your recorded presentation should have the maximum length of 10 minutes.
  • Discussion following your presentation will be live and will take 5 minutes.
  • The only exception to the 10-minute limit for oral presentations is for the four finalists in the Rosanna Degani Young Investigator Award competition, who are each allotted 15 minutes for their talks, followed by 5 minutes for discussion.

Record video

  • Maximum length: 10 minutes
  • Your presentation should be recorded in 16:9 aspect ratio.
  • The video should be in .mp4 format
  • Maximum size of the video file should not exceed 500 MB.
  • We believe most of you are already very skilled in preparing online presentations and have your favourite recording system. From our experience, these are the most suitable:
    • OBS studio – free, see tutorial
    • StreamYard – a very high-quality video conferencing platform that allows the speaker to record voice and screen and download their video file.
    • PowerPoint
    • …any other recording system, that suits you 🙂
  • We recommend to record your presentation both with the presenter’s face camera (every author of great work should be seen ;-))
  • Tips and tricks:
    • As you prepare your slides and structure your presentation, think strategically about how your slides will visually engage your audience and support your speech.
    • Have front lighting (do not sit with a window behind you).
    • Wear non-distracting clothing. Keep the background as neutral as possible to reduce distractions.
    • Find a room that is quiet and does not have a lot of background noise. Smaller rooms capture sound better than larger ones.

Upload video

  • Upload your video here: https://cinc2021.site.ibrida.io
  • Attention! – Use supported Chrome or Firefox browser for uploading. Follow the instructions on the upload site and keep the created credentials, they will be valid later for the conference platform.
  • Deadline: Tuesday, 31st of August
  • Your content needs to be approved by organizers and will appear in the platform afterwards
  • You will be able to re-upload, modify or add more content to the platform after the initial approval

Be live with us

  • While online presentations will be video recorded (with the only exception of the oral presentations of the four finalists in the YIA competition), online speakers are
    required to be live to answer the 5 minutes Q&A session at the end of their recorded presentation.
  • To this aim, speakers have to connect 15 minutes prior to the start of the session.
  • A staff will provide technical support for the connection check.
  • Soon, we will give you updates on the platform that will be used on the day of your speech.
  • Meanwhile, to make sure that everything will work that day, we ask you to check:
    Your connection, which must have an upload greater than 3 MB
    ● Your microphone
    ● Your webcam

Poster session – in person

Prepare poster

  • Your poster should be the usual size of A0 (height 1189 x width 841 mm) in portrait orientation.
  • Print the poster prior to your arrival. If that is not possible for you, there are several printing services in Brno.
  • Your digital poster needs to be in PDF format.

Prepare short video

  • Alongside with the poster, please provide us with short video describing the poster itself.
  • Length of the video should be ~ 3 minutes
  • Record your video in 16:9 aspect ratio
  • The video should be in .mp4 format
  • Maximum size of the video file should not exceed 500 MB

Upload short video and poster

  • Upload your poster content here: https://cinc2021.site.ibrida.io
  • Attention! – Use supported Chrome or Firefox browser for uploading. Follow the instructions on the upload site and keep the created credentials, they will be valid later for the conference platform.
  • Deadline: Tuesday, 31st of August
  • Your poster content needs to be approved by organizers and will appear in the platform afterwards
  • You will be able to re-upload, modify or add more content to the platform after the initial approval

On site check-in

  • Poster presenters are required to check-in at the poster session site 15-20 minutes prior to the start of session.

Poster session – remote

Prepare poster

  • Your poster should be the usual size of A0 (height 1189 x width 841 mm) in portrait orientation.
  • Your digital poster needs to be in PDF format.

Prepare short video

  • Alongside with the poster, please provide us with short video describing the poster itself.
  • Length of the video should be ~ 3 minutes
  • Record your video in 16:9 aspect ratio
  • The video should be in .mp4 format
  • Maximum size of the video file should not exceed 500 MB

Upload short video and poster

  • Upload your poster content here: https://cinc2021.site.ibrida.io
  • Attention! – Use supported Chrome or Firefox browser for uploading. Follow the instructions on the upload site and keep the created credentials, they will be valid later for the conference platform.
  • Deadline: Tuesday, 31st of August
  • Your poster content needs to be approved by organizers and will appear in the platform afterwards
  • You will be able to re-upload, modify or add more content to the platform after the initial approval

Be live with us

  • Remote poster authors are required to be live to discuss during the time of the poster session.
  • The discussion will be possible by personal chat or by setting a video meeting in the platform by choosing specified date and time
  • Attention! – In case of no response to questions by the author during the poster session, it will be seen as no show up. So please, be live with us 😉

General instruction for authors

More information for authors can be found at CinC page. Do you need help anyway? We will do our best to help you ASAP!